Position
Office Manager
Description

ABORIGINAL FRIENDSHIP CENTRE OF CALGARY

One-year full-time contract position. Competition closes January 23, 2020

Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to the CEO and staff as directed.

A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Click here for more details

Responsibilities

Indigenous decent and/or knowledge of Indigenous cultures, traditions, and language

Maintain a professional attitude and behavior including but not limited to:

  • Positive Attitude
  • Solution focused
  • No gossiping
  • Punctuality

Maintain a reliable office presence during regular business hours

Answer phones in a timely and professional manner

Keep the office in the tip-top shape by ordering, stocking, and organizing

Schedule/ manage CEO’s calendar (send emails, make reservations, calendar invites etc.)

Help schedule meetings and their locations (make reservations, etc.) as needed

Ensure Kitchen is stocked; this includes kitchen supplies and groceries

Ensure we have office supplies/ order them when necessary

Manage all communications with the building (maintenance, repairs, approvals, questions)

Scan, save and electronically file documents for management as requested

Research and order office furniture & equipment when necessary

Coordinate trades people such as installers/painters/movers as needed

Support the Hub office staff with administrative tasks as needed

Ensure a safe and comfortable work environment

Act as primary liaison with contractors for IT and telecom troubleshooting (including basic IT support)

Manage larger procurement as required (third-party providers, office equipment, furniture, etc.)

Executive calendar & schedule management, ensuring effective prioritization and preparation is enabled

Manage or assist with research and obtaining of information as required

Carry out effective and efficient operating and administrative policies

Assist with event planning as required

Plan and execute company culture and community engagement events as required

Keep a pulse on staff morale and make recommendations to management as needed

Contacts

Full-time one-year contract position. We thank all those who apply, but only those
selected for an interview will be contacted. Competition closes Jan 23, 2020. Please email
your resume to info@afccalgary.org

Position: Office Manager

Thank you for submitting your application. We will contact you shortly!

Employment Type
Full Time
Duration of employment
1 Year
Job Location
Calgary
PDF Export
Date posted
January 16, 2020
Valid through
January 23, 2020